Functions of the County Recorder

The County Recorder, upon payment of proper fees and taxes, will accept any document, which is authorized or required by California law to be recorded if the document contains the required information and is photographically reproducible.

Grantor / Grantee Index

An index to official records in Tuolumne County is now available online. You now have access to information regarding over 600,000 documents that have been recorded since 1973. After opening the new page, please follow the instructions to access the grantor/grantee index.

Order Document Copies
Images of the documents may be purchased by calling the Recorder's office or by clicking here. Please see our Recorder's 2022 Fee Schedule for pricing information.

Public Access to Historical Vital Records Now Available!

Tuolumne County now offers indexes of some of its historical vital records as well as burial permits at all of its kiosks in the Recorder’s Office. Access to the following records is available Monday-Friday, 8:00AM-5:00PM, excluding all major holidays:
  • Births 1856-1940
  • Deaths 1875-2014
  • Marriages 1850-1900
  • Burial Permits 1907-2007
  • Listing of Cemeteries

Recording Requirements

Documents may be presented for recording to the Recorder’s Office. All applicable fees must be paid at the time of recording. Each document presented for recording must include or comply with the following general requirements:
  • The property must be located in Tuolumne County (CC 1169)
  • The document must be authorized or required by law to be recorded (GC 29201)
  • The document must be submitted with the proper fees and taxes (GC 6103, 27201, 27261)
  • The document must be in compliance with state and local laws
  • The document should name the person requesting the recording (GC 27361.6)
  • The document should state the name and address of whom the document should be returned. Fill in "recording requested by and mail to" (GC 27361.6)
  • The entire document, including the notary seal, must be legible enough to produce a readable photographic record (GC 27201, 27361.6, 27361.7, and 8207)
  • Signatures must be original unless the document is a certified copy issued by the appropriate custodian of the public record (GC 27201b)
  • The document must be properly acknowledged, unless exempt (California requires an all-purpose acknowledgment) (GC 27201, 27289, 27285, 27287, 27288, CC 1189)
  • The Assessor's parcel number is required on all conveyances by local ordinance (R&T code 11911.1)

Documentary Transfer Tax

Documentary transfer tax is due on all taxable conveyances in excess of $100 at a rate of $0.55 per $500, or fractional portion of real property value, excluding any liens or encumbrances already of record (R&T code 11911). Transfer tax is collected at the time of recording.

A documentary transfer tax declaration must be completed for all conveyances. If no documentary transfer tax is due, so indicate by entering "0" on the tax line. An additional $10 monument fee is paid when documentary transfer tax is paid. If a Preliminary Change of Ownership Report is required, but not completed, signed and submitted at the time of recording, an additional $20 will be due.

You may also mail in your documents for recording with a check, cashiers check, or money order made payable to:
Tuolumne County Recorder
2 South Green St.
Sonora, CA 95370

Your request is processed upon receipt. Please allow 7 to 10 working days to receive your original recorded document back in the mail.

The Office of the Recorder is prohibited from giving any legal advice or assisting in document preparation. We are also unable to provide notary service